Wedding Fun...

This is going to be so much fun... Adam and I are both looking forward to our day, and to make it beautiful AND fun for the kids...


The wedding planning is well under way though the wedding is one year away. I have searched and searched and will search some more, but wanted to share with you the list of questions I sent to the reception catering coordinator. I thought that having these questions readily available to you might be helpful if you ever have an event to plan.

We are getting so excited. Here are some inspirational pictures...

The thought of having brooches all over the boquet brought back the feeling of a retro 1930's old hollywood vibe, that I am SO attracted to. I think I could make this bouquet easily with some time... oh wait, I have a year! lol...

I tagged this off of the internet when I googled boutoneer ideas. I think the peacock with the puple is too cute.





This is obviously not exactly what we'll do, but these are sources of inspiration to me. :)

As I search and search... Here is the handy list of questions I came up with.

This is what I emailed her this morning:

Thank you for visiting with me yesterday. When all is said and done, we would like to have EVERYTHING for the reception (incl. tax and gratuities cost less than $XXXXX). Like you said, when looking over the banquet packet, I did get quickly intimidated and was concerned that we may not be able to stay within our allotted budget for the day. I did, however, see an entrée that was priced at $XX.XX and included a starch and a veggie, cake cutting, coffee & tea service as well as appetizer. Is that the one that you were talking about? That would bring us to $XX,XXX before tax and service charges, correct?

Do you have the date available?

What kind of deposits are needed to reserve the space for that date/time?

What is the capacity of your room(s)? How would we configure the space?

What is the “cake cutting fee”?

4. Do you provide tasting consultations/food tastings?
5. Is there a fee for such tastings?
6. What is the staff to guest ratio?
7. What is the staff dress code? Formal or casual?
8. If buffet style is offered, are servers provided or will it be self-serve?
9. Is there an extra charge for buffet servers? If so, how much?
10. When will the staff clean up the buffet line?
11. Is there an extra charge for bartenders? If so, how much?
12. Who is supplying the liquor, water, ice, etc.?
13. What is the charge for sodas/water/tea? Cash bar?
14. Is there security needed? Do you provide or do we need to?
15. Do you provide the wedding cake, or should I hire an outside baker?
16. If you provide the cake, is there an extra charge? If so, how much?
17. Is the champagne toasting service included or is that an extra charge? If an extra charge, how much?
18. Does the headcount include wedding professionals at the event (photographers, DJs, etc.)?
19. Are there special prices for feeding our DJ, band, photographer and other wedding professionals?
20. Are there special prices for children? (discounts?)
21. Is there a dance floor and, if so, how many people can it handle? Does it cost extra?
22. May our DJ or other professional(s) have access to your electrical outlets? Are there enough?
23. When is the final headcount due?
24. May I make partial payments?
25. When is the final payment due?
26. Is gratuity included in the price?
27. If not, what is the percentage of the service charge?
28. What percentage are the taxes?
29. What is the overtime charge?
30. Is the set-up and clean up included in the final price?
31. Do you provide linens, tables, chairs, china, glassware, silverware, serving accessories, etc.?  Can you send me pictures?
32. What equipment do you provide with the package?
33. Do you have Audio/Visual Equipment? What is the fee?
34. Do you provide rentals, or are they from another company?
35. Is there adequate parking?
36. Is there a charge for parking? If so, how much?
37. Do you offer valet parking? If so, how much?
38. Do you allow outside Valet companies?
39. Is there a coat checkroom? Is staff available for the room?
    If so, what are the fees associated with that service if not already included in the basic charge?
40. Are there any additional charges not mentioned?
41. Do you provide a written contract and guarantee?
42. What are the refunds/cancellation terms?
43. Do the bride and groom receive a bridal suite included in the package? Yes.
44. Are discounts available to our guests for their accommodations? If so, how much is the discount and/or how much are the rooms? $XXX/night as discussed?
45. How many hours will we have the room? Beginning time/end time?
46. How long before the event can we have access to the room so that we may prepare the room?
47. Are there any other events taking place at the same time as ours?
48. Our colors are black and white and tiffany blue. What colors are your linens?

 I hope my little list helps you...


Have a great day friends,
J